A meeting of the Prophetstown Park District Board of Commissioners was held on Dec. 21st , 2011 at the Prophetstown Park District. Those present included Tom Green, Sue Schroeder, Jason Taylor and Marilyn Bielema. Bruce Franks was absent. The Meeting was called to order at 7:00pm. Tom motioned and Sue seconded the approval of the Nov. 16th minutes. Marilyn motioned and Sue seconded the Treasurer’s report

Dick Bradley and Linda Copeland were in attendance Linda asked that the minutes for meetings be sign by the secretary. She also asked that the minutes be in the echo, the board did not think that was necessary since they are now posted on PPD website.

None.

JT asked about the possibility of a wrestling camp for youth being offered in the future, Tommy agreed it could be done. He also stated he would like to contact the Whiteside Co. Senior Center and begin working with them on programming ideas Marilyn discussed board packets and it was agreed Tommy would have them ready the Friday before the meeting. The board will still pick them up at the Rec Center. Tom Green asked about an additional teen put on his PPD Membership. The board agreed that he will pay the

Tommy reported on the 10 Year anniversary and the basketball season. The Asbestos removal is complete at the Jailhouse and we are waiting on demolition. Taxes and levy will be filled out this week. PPD completed and passed the PDRMA review. Tommy also discussed various heating problems we have been having that have now been fixed. Tommy asked the board about class prices and the board voted to keep them the same, with chair class being $3.50 and water aerobics $4.00.

• Tom motioned and Sue seconded the Christmas bonuses of $50 for attendants $100 for director and subway cards for lifeguards.
• The board discussed demolition of jailhouse and would like it done as soon as possible.
• The board discussed extra heaters in lockeroom and Tommy stated they will be in before next meeting.
• As President of the Board Jason Taylor called for a public hearing at the next meeting Jan. 18th 7pm for the intent of the board to sell bonds and to receive public comments regarding the proposal to sell the bonds.

The board discussed getting sealed bids for the old hand weights and stands. Tommy will advertise and collect them for next meeting.

Sue motioned and Marilyn seconded adjournment
Board adjourned 7:55

A meeting of the Prophetstown Park District Board of Commissioners was held on Nov. 16th , 2011 at the Prophetstown Park District. Those present included Tom Green, Sue Schroeder, Bruce Franks, Jason Taylor and Marilyn Bielema. The Meeting was called to order at 7:00pm. Tom motioned and Marilyn seconded the approval of the Sept. Oct. 19th minutes. Bruce motioned and Sue seconded the Treasurer’s report

A group of 6 were in attendance with only Linda Copeland and Amanda McNeil asking to speak. They asked for 2010 minutes, treasurers report, and director’s salary. Tommy will provide and they were asked to get this information from the director during regular business hours not at a board meeting. They also asked some questions regarding the new building, the board answered what they could but most had not been determined yet such as staffing needs, cost and size of building. The board did explain Moore foundation donations and would address the demolition later in the meeting.

None.

JT asked about the possibility of a wrestling camp for youth being offered in the future, Tommy agreed it could be done. He also stated he would like to contact the Whiteside Co. Senior Center and begin working with them on programming ideas Marilyn discussed board packets and it was agreed Tommy would have them ready the Friday before the meeting. The board will still pick them up at the Rec Center. Tom Green asked about an additional teen put on his PPD Membership. The board agreed that he will pay the additional $35 for an extra member.

Tommy reported on Basketball, the parade float, community service and the PDRMA review. He also spoke about 10 year anniversary plan with free admission all holiday weekend. He also encouraged subcommittee meetings but that only 2 board members could sit on the same committee. Tommy also reported that all outside areas and equipment are closed up and put away for the winter.

• Bruce motioned and Tom seconded retaining the services of Tim Zollinger for $1,015
• The board then reviewed sealed bids for asbestos removal from jailhouse. Tom motioned and Marilyn seconded the bid from Active Thermal Concepts for $4,230. Unanimous
• The board then reviewed sealed bids for demolition of the property down to the foundation. Tom motioned and Bruce seconded the bid from Stichter demolition for $6,490 as long as they are licensed, bonded, and insured. Vote 3-1 with Sue voting no.
• Bruce motioned and Marilyn seconded the bid from Deerview Dev. for $9,940 if Stichter is not licensed, bonded, or insured. Unanimous
• The entry way was tabled until February.
• Sue motioned and Marilyn seconded $2,340 bid from Heat-co to add heaters on timers to the women’s lockeroom. Vote 3-1 with Bruce voting no

None.

Bruce motioned and Tom seconded adjournment
Board adjourned 8:45

A meeting of the Prophetstown Park District Board of Commissioners was held on Oct 19th , 2011 at the Prophetstown Park District. Those present included Tom Green, Sue Schroeder, Bruce Franks, Jason Taylor and Marilyn Bielema. The Meeting was called to order at 7:10pm. Tom motioned and Marilyn seconded the approval of the Sept. 21st minutes. Bruce motioned and Sue seconded the Treasurer’s report

A group of 8 were in attendance including a reporter from the Gazette. Some asked questions about the asbestos in the old Jailhouse. The board stated they had a asbestos report and are looking into it. They also asked about the Gardner building and why the board did not want it. The board again gave their reasons of lack of parking, rehab cost, and a great deal of asbestos in the building. A few asked about taxes, and the board stated they had no plan to raise taxes from last year. Amanda McNeil ask the board for 2011 minutes, treasurers report, survey, and AFR. Tommy stated he could get them to her tomorrow.

Jason Taylor read from the election lawyer Tom Zollinger’s letter which stated in his opinion the procedure of disbanding the park district. See letter.

Jason Taylor thanked Tommy for his quick work in getting an election Lawyers opinion on disbanding procedures.

Tommy reported that the AFR is complete and the treasurers report has been published and filed with the county. Tommy also reported on an individual that is completing his community service at the park district. He also reported that next month he will be filing the 2012 levy and bond. Tommy stated that in November it will be the 10 year anniversary of the park district and he would like to do something special over the holiday weekend. Tommy also asked the board to divide into sub committee’s (finance and Community outreach) to be proactive and accomplish more regarding the community center project.

• Election of officers
• Tom motioned and Bruce seconded Jason Taylor as President. Unanimous
• Marilyn motioned and Bruce seconded Sue Schroeder as Vice President. Unanimous
• Bruce motioned and Marilyn seconded Tom Green as Treasurer. Unanimous
• Tom motioned and Sue seconded $1,000 for the purpose of 10 year anniversary. Vote 3-1 Bruce nay
• The Board tabled the Entrance and Lighting , bids were not submitted.
• The Board amended the motion of $5,000 for weight room equipment at auction to $1,000/ 3-1 vote Marilyn nay
• The board discussed dividing into sub-committee’s Finance(Bruce, Tom, Tommy) Community outreach (JT, Marilyn, Sue)
New Business

None.

Adjournment

Bruce motioned and Sue seconded adjournment
Board adjourned 8:45

A special meeting of the Prophetstown Park District Board of Commissioners was held on Oct. 9th at the Prophetstown Park District. Those present included Tom Green, Jason Taylor, Bruce Franks, and Marilyn Bielema. Sue Schroeder was absent. The Meeting was called to order at 3:00pm.

No public was in attendance.

None.

Sealed bids for jailhouse salvage were reviewed. Mark Hummell won the bid with $355.50 The board agreed to offer a bid to the Sterling Park District of $753.50 for their dumbbell set. The board approved community service between the hours of 9pm and 1am with the police checking in at 1am.

The board agreed to put out requests for sealed bids for demolition and removal of the Jailhouse to be reviewed at the Nov. 16th meeting.

Bruce motioned and Marilyn seconded adjournment. Board adjourned 4:00

A meeting of the Prophetstown Park District Board of Commissioners was held on Sept. 21st at the Prophetstown Park District. Those present included Tom Green, Sue Schroeder, Bruce Franks and Marilyn Bielema. Jason Taylor was absent. The Meeting was called to order at 7:04pm. Tom motioned and Marilyn seconded the approval of the August 17th minutes. Marilyn motioned and Bruce seconded the Treasurer’s report.

A group of 4 were in attendance but did not wish to speak. Bev Cooper did ask again about reimbursement when pool is closed for repairs. The board informed her of the policy once again. She also asked that the locker rooms be cleaned up better.

None.

Bruce mentioned to check the lighting on the flag. Sue mentioned that the auction went very well.

Tommy reported on flag football and soccer, also that the wiff whacker went very well. Tommy also reported that the pool tile had been fixed and he is still waiting on lighting bid for lobby. Tommy reported that the drinking fountain had been replaced but he is having a problem getting the treadmills fixed, it seems it will take another 3 weeks.

Tommy ask the board about the pool donation. The board suggested either locker room heat or a suit dryer. Tommy will get bids on both. Bruce motioned and Tom seconded $1,500 to buy backup treadmills. Vote unanimous Tom Motioned and Marilyn seconded that the Money from the auction (13,941.01) be placed in a new account to be called the Community Center General Fund. Vote unanimous. Tommy reported that the front entrance door is the main problem with the entry way and is working on getting some quotes on replacing it. The board agreed to a special meeting on Oct. 10th at 3pm to accept sealed bids for salvage of the jailhouse property. Tommy will place ad in the Echo and Gazette.

The board reviewed the current state of the pool and deck painting. Tommy ask that they decide if we should paint this year or if it is in good enough condition to wait until next year. The board decided to table pool painting until next winter.

Bruce motioned and Tom seconded adjournment Board adjourned 8:40

A meeting of the Prophetstown Park District Board of Commissioners was held on August 17th at the Prophetstown Park District. Those present included Tom Green, Jason Taylor, Sue Schroeder, and Marilyn Bielema. Bruce Franks was absent. The Meeting was called to order at 7:05pm. Sue motioned and Marilyn seconded the approval of the July 20th minutes. Marilyn motioned and Tom seconded the Treasurer’s report.

A group of 7 were in attendance but did not wish to speak

Deb from the Whiteside county senior center discussed the Fulton satellite office and how Prophetstown could also become an office at the community center. They offer counseling, activities, lunch. There would be some funding needed but they would staff and serve. Objective would be 10am-2pm a few days of the week. Tommy will stay in touch and the board will discuss further as the plans come to fruition.

JT proposed we elect officers next month Tom stated that the air condition is very nice in WR, Also suggested repainting sign in state park. Marilyn mentioned the heaving tile on pool deck. Tommy will look into. JT asked for a motion to sell alcohol at the upcoming adult wiffle ball tournament. After a lengthy discussion Tom motioned to allow only beer & wine to be allowed in coolers but no selling of alcohol. Again, after a long debate Sue seconded the motion. Tom, Sue voted “Aye” / Marilyn voted “No”. Motion passed 2-1

Tommy reported that Dud Drummet was difficult but successful as was the Coed softball tourney. The signs are in at JC and Lyndon and the air conditioning has been completed. Tommy held an employee meeting to discuss board concerns. Tommy asked the board members to think about what to use the $800 donation for(pool related). Tommy also stated that he will begin the annual audit and treasurers report soon.

Tommy reported that the Jail House auction is set for Sept. 12th, the board approved of paying staff extra to do cleaning instead of contracting it out.

Tommy reported that since summer is winding down he can look into entrance improvements this Fall. Tommy Reported that the summer inspections of pool through PDRMA and Life Guard audit has uncovered that we would need to have 2 additional life guards on duty to use the slides per the Illinois swimming pool code. The board agreed to shut them down for now and gage the response. The board also discussed tearing them out next time we paint the pool

Marilyn motioned and Tom seconded adjournment Board adjourned 9:10